Job details

Executive Assistant

Company details

EDFI ( is the Association of European Development Finance Institutions. EDFI represents 15 development banks and investment funds that are backed by European governments to promote sustainable investment in the private sector in emerging and frontier markets. EDFI’s members have invested over €100 billion in more than 15,000 projects in developing countries outside the EU. The mission of EDFI is to promote members’ professional networks, inform policy, and drive innovation in industry standards. EDFI also manages facilities that promote financial cooperation among European DFIs and the EU institutions. Over 40 dedicated professionals now work within the EDFI Secretariat and the EDFI Management Company (

The EDFI Secretariat is in Brussels (EU quarters: Rue de la Loi).

In anticipation of future developments and growth, EDFI has a vacancy for a:

Executive Assistant


The mission:

The Executive Assistant will be responsible for the administrative management of the office and support to the EDFI Secretariat team. The position requires frequent communication and coordination with staff in EDFI’s member and partner institutions.


  • Assisting the General Manager’s daily schedule and duties, including managing calendar, commitments, and travel arrangements
  • Providing general administrative support to the Secretariat team, including receiving visitors and incoming phone calls; organising meetings and event logistics; drafting correspondence, meeting notes, presentations; managing contacts database; providing other support as needed
  • Assist with various human resource and accounts payable activities, including preparing monthly payroll and accounts payable for processing and accounting (by outsourced providers); assisting with new employee recruitment and orientation; and maintaining records
  • Performing general office/facilities management, including purchasing office supplies, maintaining office facilities and equipment; and handling working space allocations


The ideal Executive Assistant will be experienced in handling a wide range of administrative and executive support related tasks, will enjoy the challenges of supporting a small office of diverse people and programmes, and has the following profile:

  • 3+ years of administrative experience in an office setting.
  • Prior experience in European or other international institution (preferred).
  • Excellent planning and organization skills and attention to detail.
  • Demonstrated ability to manage complex tasks and prioritise demands to meet deadlines.
  • Team-player with ability to work in multi-cultural environment.
  • Excellent written and verbal communications skills in English.
  • Proficiency in Microsoft Office software suite.




  • The Executive Assistant at EDFI will have the opportunity to become part of a team that helps shape European development finance and reach the global climate and sustainable development goals. EDFI offers a competitive package in line with qualifications and a dynamic international working environment.
  • EDFI offers an open-ended contract and a competitive salary + comprehensive benefits package including health insurance, pension contribution, public transport card and meal vouchers.
  • The position will be filled as soon as possible. Work will be performed remotely until sanitary restrictions will permit staff to return to the office


Other key words: management assistant, office manager, administrative assistant, P.A., personal assistant, secretary

  • Placed on:Sun 10 January 2021
  • Location: Brussels

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For more information:
at the number: +32 473 715114
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